The following guidelines must be followed when submitting your mailing list to us. Most contact managers and databases can easily export out a compatible file for us to use. Once exported, Microsoft Excel can be used to edit the exported list.
 Even though we use highly sophisticated software to process and correct your mailing list, we cannot create deliverable addresses from incomplete information or incorrectly formatted information.
File Types Accepted
We accept the following types of files for your mailing list...
- Microsoft Excel (.xls)
- Comma or tab delimited text file (.txt, .csv)
List Formatting
Your list provided should be formatted as follows...
- Company, full name, street address, city, state, zip code
- Company, first name, last name, street address, city, state, zip code
Once your data is exported from your contact manager or database, open the file in Excel and review your data. It should look similar to the sample charts shown below. Each field of data should be in it's own column. Each row of data is a new address. It is very important that the first line includes header information (shown in capital letters). This lets us know what each column is for.
| COMPANY |
SAL |
FULL NAME |
DEGREE |
TITLE |
ADDRESS 1 |
ADDRESS 2 |
CITY |
STATE |
ZIP |
| Harpo |
Ms. |
Oprah Winphrey |
|
Talk Show Host |
110 N. Carpenter |
Suite 1 |
Chicago |
IL |
60607 |
| EMC2 |
Mr. |
Albert Einstein |
PhD |
|
486 Rockwell Street |
|
New York |
NY |
10001 |
| Apple |
Mr. |
Steve Jobs |
|
CEO |
1 Infinity Loop |
|
Cupertino |
CA |
95014 |
Contact & Address Information
The following information is inkjetted on to your mailer by default. Any other information will not be imported, processed or inkjetted on your mailer unless we are explicitly told to do so. A minimum of an address, city, state and zip are required to deliver your mail. All other fields are optional.
- Name: Salutation, First Name, Middle Name, Last Name, Degree
- Title: CEO, President, Manager, etc.
- Department: Sales, Marketing, etc.
- Address 1: Deliverable Address
- Address 2: Suite, Unit, Apartment #
- City
- State
- Zip
The total character count for the name including the salutation, first name, middle name, last name, degree and all spaces must not exceed 36 characters. Characters beyond 36 will not be inkjetted on the mailer.
International Addresses
We only mail to domestic United States addresses. We are unable to verify international outside the United States, therefore, we do not mail to to these addresses. International addresses should not be provided in your list. If international addresses are found, we will delete them from your list and they will not be mailed.
Next Topic > Mailing List Processing
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